Feature entry

 Insightful article Thanks Howard Platt.
Enjoy! Janet Schlarbaum
 Personal Development
is achieved through self-discipline, which must remain consistent throughout your life. The secret of making life better is to make yourself better. Your knowledge and skills determine what you achieve and what you are able to share. You will get more and have more to share with the [...]

Personal Development and Self-Discipline are The Secret To Enjoying A Terrific Life! Posted by Janet Schlarbaum

Janet Schlarbaum Small Biz

by Janet Schlarbaum Capital Management | posted in Janet Schlarbaum Small Biz | tagged as

 Time management and the small business operator

Enjoy! Janet Schlarbaum

As a business owner, your work is never done. There is always another figure to check, prospect to call, or problem to solve. If you are not careful, you will end up working seven days a week. Here is how I learned over the years to manage my time and preserve my sanity:

Plan your business day. The last thing I do before snapping my computer closed for the night is to plan out the next day. It doesn’t always work. Crises will come up. But this at least gives me some control.

Compartmentalize your work. Do this by blocking out the things you will and must get done this day. Then estimate the time required and do not quit until they are done. Some days, if you get lucky, you may be out the door in five or six hours. Others, well, you could be there until midnight. Another option is to clock X number of dedicated hours each day, such as ten.

Example of a schedule of a home-based consultant:

Rise at 5:30

Exercise until 6:30

Work from 6:30 until 8 a.m.

Breakfast with the kids 8 a.m. to 8:30 a.m.

Work from 8:30 a.m. until 11:45a.m.

Lunch away from the job 11:45a.m. to 12:15 p.m.

Work without break from 12:15 p.m. to 3:30 p.m.

Take a 15-minute break at 3:30 to greet the kids as they come home from school

Work from 3:45 p.m. until 5:30 p.m..

Dinner with family 5:30 p.m. until 6:15 p.m..

Wrap up day and plan next day from 6:15 p.m. until 7:15 p.m.

Schedule vacation and free time. In December, I pencil in 40 vacation days for the next year. Many are Fridays, so I get some three-day weekends. Also, if you are able to give yourself some flex time, you can take a few hours off for your son’s baseball game and plan to make it up from 10:00 p.m. until midnight.

Schedule time for family and friends. If you run too hard too long, you will eventually collapse emotionally. Take one night a week for board games or to just watch television as a family. I work alone at home, so I schedule dinner out with friends and family members about four evenings a week.

Schedule time to read, pray and renew your heart, soul and mind. You must turn your mind off work now and then. Read, go to a ballgame, get involved in your house of worship and community, dig in the garden.

Take care of your body. Do not smoke; do not drink or eat to excess; find time for regular exercise; sleep at least seven hours a night. If you work 12 hours and then come home and pour yourself a tumbler of vodka, you’re self-medicating your body and it will not be ready for peak performance the next day.

Most of all, make a conscious effort to manage your time, your work, your life. Do not let others dump favors-that-need-doing in your lap or take on projects and jobs that do nothing for either your business or yourself.

The bottom line: Work hard when you work, but learn how to get away from work and play.

John Ingrisano is a small business owner who has weathered three major recessions. You can contact him at john@TheFreestyleEntrepreneur.com.

Posted by Janet Schlarbaum. Combining her interests in time management, Janet Schlarbaum has turned her likes into her life’s work.

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Janet Schlarbaum Secrets

by Janet Schlarbaum Capital Management | posted in Janet Schlarbaum | tagged as

 Finding the Secret of Time Management

 

Author Francis Wade

Placed by Janet Schlarbaum

Professionals who don’t understand the secret of time management are doomed to futile complaints about “needing more hours in the day,” “running out of time” and “not being able to remember all they have to do.” They also falsely believe that time can actually be managed, in the sense that money, food or employees can be managed. These mistakes in thinking about time, and time management, keep professionals in a state of stressful denial, as they look for solutions in all the wrong places.

The fact that time is impossible to be managed is not enough, however, for those who are interested in having a practical peace of mind in the midst of their daily activities. Instead, they need to understand that the essential building block of all time management systems is something they can control — a habit or practice. Every professional who works uses some kind of system that they developed themselves, and they are all comprised of habits. However, most of them also don’t understand that their habits need to cover the 11 fundamentals of time management if they hope to produce the peace of mind they desire.

Some might get lucky, and teach themselves practices that provide full coverage. Most, however, suffer and complain that their memories are faulty, they are lacking hours in the day and that they are always running out of time. What are the 11 fundamentals that a time management system needs to cover in order to be effective?

They can be divided into 7 Essential and 4 Advanced Practices, which must be customized by professionals into habits that they can comfortably support. In the following definitions, a “time demand’ is simply a decision that a user makes to complete a task that requires a time expenditure. To-Do lists for example, are lists of time demands. So are the messages in our email Inbox that we intend to work on later.

The Essential Practices

1. Capturing: placing time demands in reliable places for temporary storage, using as few places as possible, and never using one’s memory! These “reliable places” are called capture points.
2. Emptying: moving these time demands from capture points into other parts of our time management system
3. Tossing: after some consideration, deciding not to perform an item that’s in a capture point
4. Acting Now: immediately executing time demands that can be completed within 5 minutes
5. Storing: placing information that needs to be used later in a safe place (such as an email address or URL)
6. Scheduling: deploying time demands into a calendar as a set of appointments that include oneself, or also other people

Thanks to Janet Schlarbaum

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Janet Schlarbaum Top 3

by Janet Schlarbaum Capital Management | posted in Janet Schlarbaum | tagged as ,

 Top 3 Personal Time Management Techniques You Can Use Today

By: Rigdha Acharya
I’ve always been impressed with people who have tons of things to do and yet at the end of the day still have time to spend with their families.

I have definitely been overwhelmed with responsibilities one too many times, thinking I’d one day explode from all the stress! Not to mention the hot head I’d experience throughout the day.

Until I found out what these people who manage to get things done during the day and enjoy time with their family were doing.

You see, these people who manage to get things done and enjoy quality time with their family are experts at personal time management.

And here are the 3 techniques I have learned from them for effectively managing my time. They changed my life around and I’m confident they’ll do the same for you.

1. Perfectionist? Don’t be.

It is really hard to finish something when you can’t seem to get it right, isn’t it?

Not only that but it takes A LOT of time to be perfect. So learn to take that saying literally: “Nobody’s perfect” and tell yourself to do the best that you can with the little time that you have.

It may not be perfect, but it’ll still be great!

2. Reward yourself.

After a difficult day’s work or task, especially a very tiring one, relax!

Let all the stress just flow out of your body with a nice, warm bath, or treat yourself to a massage.

It’s no fun having to do all work and no play. Balance is the key to enjoying life as you should.

Rewarding yourself for even the littlest achievements are not only satisfying, they motivate you to WANT to have responsibilities.

3. Make plans and give yourself flexibility.

Get organized with your daily tasks. Write them down, prioritize each, and then fit them into your schedule for say, a month.

But don’t fill up each day with these tasks. We sometimes make the mistake of taking on more than we can handle.

To make yourself organized and flexible at the same time, make your day half planned, and half ready for anything. It’s easier to adjust to emergency situations or events that always “just seem to come up”.

Placed by Janet Schlarbaum

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3 Must Do Time Management Activities to Save Time

by Janet Schlarbaum Capital Management | posted in Janet Schlarbaum, Mark Schlarbaum, Uncategorized | tagged as ,

By: Maya Mah
Whether you are a lawyer, an employee, President of a huge company, in the military, a housewife, student or a business owner, you’re probably wondering how to create time to do all the things that you need to do!

Time is hard to find these days, and many people don’t realize it’s the root of most stresses.

Poor time management increases job stress, decreases your level of job satisfaction strains your relationships and even takes away your sleep!

Now, if you are suffering from poor time management, here are some tips to help you improve your time management skills right now.

1. Make a to-do list.

A to-do list will organize your jumbled thoughts by allowing you to write it all out and decide on what requires more priority due to a close deadline, for example.

So start by listing yours, breaking down the bigger ones. Then, label each according to their priority, paying close attention to deadlines and making sure to think over which are really the most urgent and important.

Now you can get started on your things to do!

2. Take notes

You can do this in addition to your to-do list if you prefer. But by taking notes, you are pretty much reminding yourself of all sorts of ideas you might have throughout the day.

How many times do you come up with a great idea for your next project only to forget it?

Jot ideas down right away and don’t rely on yourself to remember it tomorrow. This will save you tons of time spent in trying to rethink something you’ve already thought about!

So get started with this habit by carrying around a small notepad or tape recorder, nothing big. Start noting down your valuable thoughts.

3. Learn to focus.

Figure out what needs to be done now and focus! Don’t stress over your boyfriend’s upcoming birthday, dinner with your mom or your child’s baseball game – just focus on the task at hand!

Avoid being open to interruptions. Once you focus completely on what you need to do NOW, you’ll be able to get it done quicker than if you were distracted by things that are less important.

Doing this alone will increase your productivity and save you tons of time spent in switching tasks or in asking “Uh, where was I…”

Provided by Janet Schlarbaum

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Scheduling Software Can Help You Become More Organized

by Janet Schlarbaum Capital Management | posted in Janet Schlarbaum, Mark Schlarbaum, Schlarbaum Capital Management | tagged as

Articles collected by: Janet Schlarbaum

By James Hunt

Scheduling software and personal information management (or PIM) tools can help anyone become more organized and lead a much more productive business and personal life.

Scheduling software and personal information management tools allow us to store personal records for the purposes of calendaring, contact management, email management, instant messaging, and other personal productivity tools. The latest generation of PIM applications provide for internet connectivity to allow users to synchronize with online calendaring and scheduling tools as well as other online personal information management utilities such as web mail. Individuals who have found PDA (personal digital assistants) useful will be please with the latest generation of net connected PDA aware applications that allow for transparent synchronization of cell phones, PDAs, as well as laptop and desktop computers.

Scheduling software has come a long way since the early days of Microsoft Outlook and Palm Desktop. There are now open source alternatives that are freely available and in many ways as powerful as and in some cases more powerful than their expensive proprietary competitors. Linux users have seen the growth of the Gnome-based calendaring and scheduling software “Evolution” while cross platform open source software enthusiasts have enjoyed the releases of Sunbird and Thunderbird from the Mozilla Foundation’s popular code base.

Developers have been paying attention to the Microsoft-dominated personal information management software realm. The software giant out of Redmond, Washington has recently released Outlook Live, which is available as a subscription service that is subscribed to on a yearly basis. The Outlook live service aims to provide a seamless and transparent user experience through the use of a reworked version of their award winning Outlook 2003 PIM client software that has the native ability to handle multiple calendars and built in connectivity and synchronization with the popular MSN website’s feature set (such as the nearly ubiquitous MSN Hotmail services). If you find yourself needing access to your data 2 hours a day, 7 days a week, 365 days a year no matter where you are in the world (as long as you have access to an internet connected computer with a compatible web browser installed (Internet Explorer for those of you out there keeping score).

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Scheduling Overcoming Resistance To Change

by Janet Schlarbaum Capital Management | posted in Janet Schlarbaum, Mark Schlarbaum, Schlarbaum Capital Management | tagged as

Posted by: Janet Schlarbaum

By Constance Knieper

Its incredible how many people are interested in a better scheduling method yet few are willing to do actually do it. The definition of insanity is doing the same thing over and over and expecting a different result. If you want different results, you must take different actions. Yes, this does involve change which is overcome by completing adequate due diligence and creating a phased plan of implementation.

If you have taken the time to investigate other scheduling methods you have admitted there is a problem. Investigate other methods thoroughly. This includes testing them out by recreating past days or weeks using the recommendations outlined in the system you are considering relieving any anxiety about its success. You can also use upcoming days or weeks. Once you choose the solution, implement it.

Moving forward with scheduling changes is often waylaid by “what if’s”. These are anticipated objections created by opposition to change within the business or comments received from clients. The fact is that any change can be objected to by employees, clients, or maybe even both. It might even be objected by you.

Prepare responses to the objections you know will arise and address them before they are voiced. A good way to handle them is to create a positive mental picture detailing the benefits to the employees. You might organize them in this way:

1. List each complaint received from employees and/or clients.

2. Record the number of times it was received.

3. Identify the desired solution – this is the solution you determine appropriate based upon the complaints and/or suggestions received.

4. Using the anticipated results of the scheduling method you are considering, identify how it resolves the problem/complaint.

5. Identify the benefits to employees applying the new method.

Using the above information create a picture of the end result in a “what if” scenario but withhold the actual solution for now. The intent is to get employees enthused about the new scheduling method thereby increasing compliance when the implementation process begins. As far as client support goes, by resolving their complaints you gain their support.

Share the chosen solution after gaining majority support. Understand that you may not gain 100% support however you can usually get it over time by phasing the new method into the business. Prepare an action plan outlining the implementation process and finish dates for each phase. This enables a smooth transition and relieves anxiety of those not yet on board.

The biggest stumbling block to implementing a new scheduling method is overcoming resistance to change. These suggestions help to make the appropriate selection of a scheduling method that yields the desired results and increases staff support.

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Schedule Everything, Time Management Tips

by Janet Schlarbaum Capital Management | posted in Janet Schlarbaum, Mark Schlarbaum, Schlarbaum Capital Management | tagged as

Suggested by: Janet Schlarbaum

By Luke Blaise

One approach to improving your time management skills is to schedule everything you need to do in a day like an appointment. Schedule everything from eating breakfast, driving to work, to grocery shopping.

The power of scheduling everything, is that you actually see how long certain tasks can take. This rigid scheduling also helps keep you moving from task to task quicker.

When you sit down to actually make your schedule be sure to plan for emergencies. Don’t schedule all your tasks back to back. Additional tasks and emergencies show up no matter what. If it is your boss giving you an additional report to do or your child getting sick, you need to allow some slack in your schedule.

Another thing to do is to buffer your appointments. Buffering means scheduling them longer than you expect them to take. This is commonly done in professional offices because rarely does something end on schedule.

Once you make your schedule, make every effort to stay on close a schedule as possible. When you find yourself running out of time on a task, or a task finishing quicker than expected. Make a note of it.

At the end of everyday, review your schedule and notes you took during the day. Identify areas that could be scheduled better. Then make your schedule for tomorrow today. This is the best time to do it, so tomorrow when you wake up you are ready to go. This is one of the more involved time management tips out there, but it is one that can quickly get your schedule and life under control.

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Effective Time Management

by Janet Schlarbaum Capital Management | posted in Janet Schlarbaum, Janet Schlarbaum Small Biz, Mark Schlarbaum, Schlarbaum Capital Management, Uncategorized | tagged as

By: Laurus Nobilis
Why do we need to manage a Time? Although term Time might sound like something that is unlimited and free, since everybody can have it, whether someone is rich or poor, young or old, and having different occupation. But in reality, time is resource as anything else. We have some time granted to do a specific task in our life. We have a specific time watch a movie, to finish the school, complete a task in our jobs, we have a biological time to have offspring and finally we have a time to live our life.

Now, it is more obvious that the time is not that free and unlimited. Furthermore, you cannot turn time back or buy more, even if you are rich. Once the time has passed, there is no more. So, it is obvious that we need to manage our time given to perform a specific task, in a most time-efficient way.

Why we need the effective Time management? The answers are obvious. To achieve better results. To achieve quality of work To reduce stress To reduce errors To improve satisfaction with job To improve quality of private life.

In order to manage our time in a best possible way, we need to learn and utilize Time Management tools:

Prioritization

In every segment of our life activity, in our profession or in the recreation club, there are certain lists of activities that need to be accomplished. Since there are always more activities than we can handle at same time, we need to prioritize. In order to prioritize we use our judgment, common sense, experience or other people’s advices. However, there are more structured tools that can help us in prioritization.

Urgent/Important matrix

This tool helps us to filter tasks as per their urgency and importance. Urgent is something that needs attention – Now. Important is something that is related to results, goals and value. When we pair these two scales of importance and urgency, we get a matrix with four quadrants.

Pareto

Pareto principle is prioritization tool which states that 20% of our results comes from 20% of our effort. 80% of our revenue comes from 20% of our customers. 80% of our success comes from 20% of our effort.

This principle does not have to be in exactly 80:20 ratio, but essentially shows that there are certain activities that create most of our success, therefore we should give priority to them.

Fight Procrastination

Many people procrastinate (delay) accomplishment of tasks. In fact, everybody is procrastinating to some degree. To the most extreme situation, procrastination can totally block some process or destroy someone’s career.

In order to fight procrastination first we need to understand the degree of our habit of procrastinating. Second is to understand why is this happening. Third step is to take action to suppress habit of delaying or procrastinating task accomplishment.

Time Planning

While Prioritization is vertical dimension of Time Management, Time Planning is it’s horizontal dimension. Simply, by time planning, we position our activity in time. I order to track implementation of task planning through time, we conduct tracking in several time scales:

- Milestones are related to annual planning, project planning and seasonal events.

- Scheduling of Tasks is related to Monthly, Weekly and Daily scale, by recording incoming tasks and events in desired time format ( notebook, scheduler software, etc. )

- To Do List is a simple form of daily planning. It enables us to work better, serves as a reminder and helps us with task tracking. It also motivates us to do what we need to do and helps us to focus on priorities.

To Do List Tips:

1. At the end of a day spend 5 minutes to plan a next day.

2. Unfinished tasks from today schedule for tomorrow.

3. Include both, daily tasks and long term tasks in daily To Do list.

Reputation Management

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Scheduling Templates The Benefits of Planning Your Schedule In Advance

by Janet Schlarbaum Capital Management | posted in Janet Schlarbaum, Janet Schlarbaum Small Biz, Mark Schlarbaum, Schlarbaum Capital Management, Uncategorized | tagged as

Posted by: Janet Schlarbaum

By Constance Knieper

How many times have you looked at your schedule and wondered how you were going to fit everything in? How many times have you made the comment “this should have been scheduled here”? Do you have days where you’re empty at noon but the schedule dictates that you keep going until 5:00 pm? Do you dream of days that consistently flow smoothly AND you have accomplished everything intended – on time? Creating a scheduling template can solve these problems and change your life.

A scheduling template is a blueprint of your ideal day prepared in advance. It coincides with a prepared appointment guideline based upon individual desires and appointment history. The concept is similar to “painting by number”. Every possible or desired appointment is reserved in advance for up to one year at a time. Appointments are scheduled by referencing the guideline then locating the next available appointment of that kind.

Regain control of your time. The greatest benefit realized is the return of control over how your day is scheduled. Everybody seems to want everything yesterday or last week. Unfortunately, it is not always possible to respond that quickly, yet we are often forced to try. This is especially true if others are scheduling your appointments without a clear and specific set of instructions. A natural byproduct of the scheduling template is the development of a very clear set of scheduling instructions.

The formation of a plan for scheduling is a huge benefit. As stated, this is a natural byproduct of the template. Once created, it is easily learned and followed allowing anybody to schedule an appointment simply by referencing the guideline. People can be taught quickly, it is easily understood so they can begin scheduling immediately.

Incorporating personal desires with professional desires is often challenging. In fact, it is common for personal desires to be overlooked or skipped due to lack of time. A scheduling blueprint is a reflection of personal and professional desires. When creating the template, both are coordinated so that the ideal day includes time allocated to accomplish both.

Eliminate stress and fatigue. The scheduling guideline identifies all possible appointments including a list of all activities that can be completed within each one. Reviewing each appointment to ensure the time allocated is adequate for the activity aids in removing problems experienced routinely in the past. The ideal day is constructed using the guideline to reserve each predetermined appointment eliminating conflicts through the day. Since they conflicts are resolved in advance, stress and anxiety are reduced or eliminated.

Once the initial template and guideline are created they are easily updated. This is important since technology is improving at an astounding rate giving the ability to complete more in less time. Modifications to the template are easily incorporated and can be applied immediately or to subsequent years.

Generally, creating the ideal day carries forward to the ideal week, month, and year. Since the template is arranged to plan up to one year (can be longer if desired) it practically eliminates haphazardly scheduled days. The advance planning and development of a scheduling template has simplified the process of scheduling and resulted in more productive days.

Reputation Management

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